Health and Safety Policy

Part 1: Statement of intent

This is the health and safety policy statement of: Knowledge Exchange Group

Our health and safety policy is to:

• prevent accidents and cases of work-related ill health
• manage health and safety risks in our workplace
• provide clear instructions and information, and adequate training, to ensure employees are competent to do their work
• provide clear instructions and information, and adequate training, to managers to ensure that our employees are safe and encouraged to report incidents of bullying, harassment, discrimination, or health and safety issues
• provide adequate training to ensure employees know how to look after customers who attend our events, with a particular focus on allergies, accessibility, and dietary requirements, and fire escape routes at venues
• ensure that all employees have an ‘on the day of an event’ checklist detailing the steps they should take to ensure the health and safety of attendees at face-face events
• consult with our employees on matters affecting their health and safety
• maintain safe and healthy working conditions
• implement emergency procedures, including evacuation in case of fire or other significant incident
• review and revise this policy regularly.

Signed Date 18th November 2025

Alice Catterall, Managing Director

Review date – 18th November 2026

Part 2: Responsibilities for health and safety

1. Overall and final responsibility for health and safety:
2. Day-to-day responsibility for ensuring this policy is put into practice:
3. To ensure health and safety standards are maintained/improved, the following people
   have responsibility in the following areas:

Alice Catterall and Katie Burd – safety, risk assessments, consulting employees, accidents, first aid and work-related ill health

Alice Catterall – monitoring, accident and ill-health investigation, emergency procedures, fire and evacuation

Katie Burd – accident reporting, maintaining equipment, information, instruction and supervision, training, fire and evacuation, manual handling training for operations

All employees should:

• co-operate with supervisors and managers on health and safety matters;
• take reasonable care of their own health and safety; and
• Complete mandatory e-learning modules
• report all health and safety concerns to an appropriate person (as detailed above) and complete the online accident form.

Part 3: Arrangements for health and safety

Risk assessment

• We will complete relevant risk assessments and take action.
• We will review risk assessments when working habits or conditions change.

Training

•  We will give staff and subcontractors health and safety induction and provide appropriate training.
• We will make sure suitable arrangements are in place for employees who work remotely.
• We will provide manual handling training.
• Regular training for operational staff who liaise with venues and deal with customer safety to
  cover accessibility, dietary and allergies, for example – Mandatory online training for managers on duties in the Equality Act.

Consultation

• We will consult staff routinely on health and safety matters as they arise and formally when
  we review health and safety.

Evacuation

• In the office and at conference venues, we will make sure escape routes are well signed and
  kept clear at all times.
• Evacuation plans are tested from time to time and updated if necessary.